v

Founded in 1987, c is aimed at improving reproductive health and ensuring reproductive rights in developing countries. RutgersWPF has implemented projects in Asia, Africa and Latin America. In 2005, RutgersWPF Indonesia established a field office in Jakarta, Indonesia in order to more effectively manage and expand its current portfolio. RutgersWPF’s Country Strategy in Indonesia focuses on improving sexuality and reproductive health services and information for young people and decreasing gender based violence. Rutgers WPF Indonesia manages program of Adult Sexual and Reproductive Health Rights (ASRHR) and Gender Based Violence (GBV) programs in various provinces in Indonesia. In cooperation with various local NGO partners, this program aims to first, to provide ASRHR services for young people such as adequate information on ASRHR issues, including enhancing capacity building for teachers and parents; and second to provide intervention program to prevent gender based violence with local NGO partners, and third, to mobilize advocacy program to influence decision makers to support SRHR education and GBV programs and provide adequate budget for that. RutgersWPF and partners established Aliansi Satu Visi to enhance partners capacity and strengthening SRHR network. Due to this project development, we are now seeking outstanding candidate talents to fill the following positions at our Jakarta Office: ADMINISTRATION (Code ADM) Task and Responsibilities A. Office Administration : 1. Arrange of meeting and keeping of the Country Representative and Office and Office Agenda: a. Coordinate and make Minutes of Internal Meetings b. Coordinate the Overall Office Agenda c. Preparing material for meeting needs (Notebook, LCD, etc.) 2. Organizing of Staff Travel (outside Program Department) a. Organize official (inter) national trips for office staff. b. Provide administrative, logistical, and contact support for incoming visitors, consultants. c. Fulfill office management duties, such as receiving and delivering incoming letters, coordinating with suppliers about service date (photocopy, landscape, AC etc.), including answering phones, photocopying, faxing, ordering supplies/workshop materials, etc. d. Maintain and stock office supplies and process supply order from Office Manager. e. Label and maintain all administrative files including travel clearances, itineraries, visa requests, consultant transport and lodging information, and all other non-accounting related documentation f. Help develop and implement basic office systems and accompanying procedures. g. Arrange for and oversee the maintenance of office equipment in coordination with the Office Manager h. Coordinating with IT in maintaining Office Network B. Administering of The Alliance Arrange of meeting, workshop, training of ASV Agenda: a. Preparing material for meeting needs (Notebook, LCD, etc.) b. Preparing financial budget activities under supervising of project manager c. maintaining ASV petty cash d. Fulfill office management duties including answering phones, photocopying, faxing, ordering supplies/workshop materials, etc related to ASV activities. e. Technical support for any ASV activities C. Others Perform other related functions as required by Country Representative. Qualifications a. Diploma or Senior High School (SMK) in administration or related field. b. Minimum 1 – 2 years experience in this field c. Strong administration (secretarial) skills d. Willing to work in gender equity working environment e. Familiar with Software Application (Microsoft Office) f. Able to work independently and take initiatives, but also be a team worker g. Service Oriented Person h. Good command of English. Should you fulfill all the qualifications above, kindly send your application and complete CV to: office@rutgerswpfindo.org Applications are requested by August 10, 2012; thereafter the position will remain open until filled. Only short-listed candidates will be invited via e-mail/phone for Test and Interview.