Jhpiego

Jhpiego, an affiliate of the Johns Hopkins University, builds global and local partnerships to enhance the quality of health care services for women and families around the worlds. Jhpiego is a global leader in the creation of innovative approaches to developing human resources for health.
The Jhpiego Indonesia program is aimed to improve maternal and newborn health outcomes in Indonesia. We are currently implementing EMAS ( Expanding Maternal & Neonatal Survival ) program in Indonesia funded by USAID.
In order to reach our goals, we are now recruiting a local based  positions of Administrative Assistant to be located in 8 ( eight ) EMAS districts . The successful candidates will enjoy working as part of a dedicated team, with the added satisfaction of working for an organization committed to the Jhpiego vision and mission.
Position vacant :  Administrative Assistant _(district name ) 
Work based :     

District

Province

Asahan                                 North Sumatera

Deli Serdang                     North Sumatera 

Cirebon                               West Java

Pinrang                                South Sulawesi

Banyumas                          Central Java

Tegal                                    Central Java

Sidoarjo                              East Java

Malang                                East Java
 
Overview:
 
The Administrative Assistant will perform a range of administrative tasks in a district level , in order to support program staff, to ensure that  all the program activities that have been scheduled in the work plans are delivered on time.
 
Responsibilities :

Answer telephone, take and relay messages 
Managing and distributing outgoing-incoming general documentation , correspondence and packages
General administrative and clerical support, prepare letters and documents
Schedule appointments, maintain appointment diary either manually or electronically for district team  ( meeting organizer )
Note taker for overall activities conducted in district level
Assist other staffs and Consultants to produce letter, documents, reports and presentations or materials for distribution (including word processing, computer graphics, lay out, photocopying, etc.
Assist in the planning and takes primary responsibility for the logistics and preparation of special events, staff meeting, etc., including agenda preparation, materials and scheduling of conference rooms. 
Work closely with Program Coordinator handling transportation and hotel arrangement for all activities which conduct in district 
As well as preparing a Travel Authorization Request form for staff, consultants and counterparts related to the program activities.
Operate a range of office machines such as photocopiers, computers, scanner and faxes etc.
Manage Jhpiego operational cars traffic and drivers log sheet
 
Knowledge, Skills, and Abilities:
 

Graduate from secretarial or business studies
Minimum 2 years’ experience working in administration area, ( as a support program for NGO would be preferable )
Knowledge of administrative and clerical procedures
Able to work methodically, accurately and neatly
Good oral and written communication skills ( English plus point )
Proficient in Microsoft Office Applications
Highly meticulous with excellent interpersonal, communication and organizational skills 
Able to work in a fast-paced environment
Able to work as part of a team 
 
To apply, please e-mail your cover letter and CV, indicate  the position and the district that you are applying for on the subject of your email.
Email address  : hr-id@jhpiego.net
 
Closing date: October 10th , 2012
 
Only short-listed applicants will be contacted.
  

Plan

Plan is an international humanitarian, child-centered community development organization without religious, political or governmental affiliation.  Plan’s vision is a world in which all children realize their full potential in
societies that respect people’s rights and dignity.  
 
Plan Indonesia is looking for a dynamic Indonesian national to fill the position of:
 
Admin Coordinator - Jakarta  
( Contractual Base  )
 
Responsible to  ensure the efficient and effective operations of Administration functions to enable the achievement of Plan Indonesia strategic plan and programs. 
 
To manage and coordinate the provision of administration, e.g. procurement, transport/logistics management, asset management, contracts/agreements/leases, business insurance, workshop/conferences/visitors, office
management/maintenance, legal matters, corporate other country administrative management in accordance with Plan’s corporate policies and procedures.
 
Requirements:
·         Degree preferably in Business Administration/Operations Management/Law.  
·         3-5 years of experience in Operations/Administration/Finance in any reputed organization with demonstrated ability to manage complex operations.
·         Manage resources (staff, budgets and work) to deliver results to agreed qualitystandard
·         Understands the role of Plan and context in which Plan works
·         Cultivates an environment where people are confident to take the initiative, be innovative and learn new ways of working
·         Effectively handles partnership elements like contracts/ MOUs,  effectively sorts-out mutual expectations among partners ( including donor), influence positively stakeholders towards a common goal (proficient)
·         Demonstrates integrity, transparency, proactive stance, respect for gender equity, adherence
to child rights
·         Good English skill both in oral and written communication
·         Good computer skill
 
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than October 11, 2012  to:HRD.Indonesia@plan-international.org


Please fill the 'subject' column of the e-mails in this format: (The Position)–(Your Name). File attachment not later than 1MB.
Plan is an equal opportunity employer. Qualified women are encouraged to apply. As an international child-centered development organization, Plan does not tolerate child abuse. If you would like to know more about Plan International please visit our website at www.plan-international.orgor www.facebook.com/plan.indonesia

The Multi Donor Facility Trade & Investment Climate

The Multi Donor Facility Trade & Investment Climate (MDFTIC) is a donor funded program administrated by the World Bank  and implemented by the Government of Indonesia (GOI) and the World Bank.  It is supporting the Coordinating Ministry for Economic Affairs for capacity building  and technical assistance to improve the investment climate in Indonesia.

Under the grant of Multi Donor Facility for Trade and Investment Climate TF094088 .  The Project Implementation Unit Coordinating Ministry for Economic Affairs of Republic Indonesia (PIU-CMEA) are now invites eligible individual consultant to apply for  :

- Procurement Specialist
- Administration Specialist
- Trade Regulatory Expert

Details information of how to apply, TOR and file submission are available on the attachment above.

You shall find the similar information on www.ekon.go.id 

LILIANE FOUNDATION

LILIANE FOUNDATION in affiliation with Yayasan Bakti Luhur   that operates from Bali and  having concern on children with different ability (diffabled) is seeking for experienced and highly motivated individuals to fill positions of:
  
 Administration and Finance Officer
The Administrative Officer acts on the one hand as a field worker in contact with the mediators and the children to whom assistance is offered. On the other hand, the administrative Officer evaluates and processes requests and justifications of partner organizations/ mediators for direct child assistance and/or capacity building projects within the team, under supervision of the Programme Responsible.

The main tasks of the Administrative Officer will
be;
* Provides input to the Programme Responsible for the annual plan and annual budget planning
* Evaluates, verifies and processes applications and justifications from partner organizations/ mediators for direct child assistance and/or capacity building projects.
* Makes field visits if needed
* Organizes and contributes to training programmes for partner organizations / mediators.
* Ensures that payments reach the Head office and approves them.
* Provides written feedback to the partner organization/mediator on the application.
* Provides payments to the partner organization/ mediator
* Evaluates the capacity of partner organizations/mediators, on the basis of the action plans that were made and discusses these evaluations with the Programme Responsible.
* Monitors the assistance budget and reports on this to the Programme Responsible
* Provides management information to the Programme Responsible.
* Provides written feedback to the partner organization/mediator on the justification
* Reports to the Programme Responsible with respect to the realization of the plans of partner organizations
* Performs (unexpected) audits of partner organizations and mediators
* Creates, if desired, a financial action plan for the PO/mediator
* Writes on behalf of the Country Responsible periodic financial reports
* Communicates on behalf of the Country Responsible with the Head Office on financial issues
* Takes care of the financial administration of the NCT and the programme of the Liliane Foundation
* Draws up the annual budget
 
Qualification needed
for this position:
* Has excellent social skills
* Works in a results-oriented manner
* flexible, communicative and sound
* Is a team player
* Has a secondary/higher working and thinking level.
* Has demonstrable expertise and experience in the rehabilitation sector and/or (para) medical and/ or social projects
* Alert, identifies trends and developments in medical and/or social rehabilitation and shares these with the Programme Responsible.
* Has experience in planning, monitoring and results-oriented methods of working.
* Has excellent administrative and numerical insight
* Can think analytically
* Has excellent computer skills
 
 
Please send your applicationletterand CV in English by email to HR Department at the email address whouben@lilianafonds.nl  and cc to nco@lilianafoundationindonesia.net  no later than3 October 2012.
 
Only short listed candidates will be interviewed. Diffabled people are encouraged to apply.The selected candidates will have internship in Malang for 1 month beforehand.

The Agency for Technical Cooperation and Development (ACTED)

VACANCY - HR & ADMINISTRATION OFFICER

The Agency for Technical Cooperation and Development (ACTED) is a French non-profit organization working in over 30 countries worldwide to provide emergency response, early recovery, and development assistance to
communities in need. ACTED's interventions seek to cover multiple aspects of humanitarian and development crises through a multidisciplinary approach that is both global and local, and adapted to each context. ACTED's vision is to establish emergency, rehabilitation, and development. ACTED aims to guarantee the sustainability of relief interventions carried out during crises by remaining in the field after the emergency to engage in long-term
support to communities in food security, health, education, economic assistance, microfinance, advocacy, and cultural promotion. ACTED's actions are needs based and identified in a participatory manner with communities in
the areas where we are present. ACTED has been active in Indonesia since April 2005, assisting those affected by the tsunami and Nias earthquake and is now working to support livelihoods, community-based disaster risk
reduction, and child protection in North Sumatra, Nusa Tenggara Timur (NTT), and elsewhere.

Currently ACTED has an immediate need for qualified and experienced staff to be part of our RADKOM-DRR project in southern Belu District, NTT. ACTED, in partnership with CIS Timor, proposes to establish a community radio and provide training that will contribute to improving communication and capacity among southern Belu communities in order to improve the timeliness and nature of response to multiple coastal hazards. The intervention will also work to raise awareness of and integrate environmental management into risk reduction among communities and the government, expanding their focus and planning from simple emergency response to longer-term strategies of disaster preparedness and mitigation.

ACTED is recruiting for the following position to be based in the Betun (Belu District) project office. In order to apply, please submit (1) cover letter stating how your experience and qualifications meet the desired criteria and Terms of Reference, and (2) your Curriculum Vitae (CV) in English labeled with your name (maxiumum file size 200KB). Applications must be submitted by e-mail to jakarta.administration@acted.org by Friday, September 28th, 2012. Only shortlisted candidates will be notified.

HR & ADMIN OFFICER 

The Human Resources & Administration Officer will manage human resources and support general administration to ensure that ACTED's project operations in Betun, Belu District, NTT are appropriately staffed, authorized and
efficient. The Human Resources & Administration Officer is expected to work independently, anticipate deadlines, problem solve, and coordinate closely with his/her line manager.

Professional Qualifications and Skills:

- Minimum bachelor degree in law or relevant educational background, masters desired;

- At least two (2) years previous experience working in Human Resources and Administration, experience working with other International NGOs desired;

- Excellent knowledge of Indonesia Labor Code and standards required;

- Experience drafting and managing labor, premises, and supplier contracts required;

- Experience managing monthly staff payroll desired;

- Knowledge of expatriate work permit and immigration processes required;

- Demonstrated relationship-building skills, including negotiation required;

- Good communication skills and written/spoken fluency in English required;

- Advanced problem-solving and critical analysis skills required;

- Able to multitask, set realistic deadlines, and meet them required;

- Meticulous attention to detail required;

- Problem-solving skills, result-oriented and sensitivity to gender issues;

- Excellent computer knowledge, including Word, Excel, and Power Point required;

Personal Qualities:

- Flexible and adaptable, willing to learn new skills and conform to new systems and situations;

- Honest, responsible, self-motivated and able to take initiative under minimum supervision;

- Ability to work as part of a team in a cross cultural environment;

SCALING UP FOR MOST-AT-RISK POPULATION II (SUM II)

SCALING UP FOR MOST-AT-RISK POPULATION II (SUM II) is a USAID funded program that will provide targeted assistance in organizational performance required to scale-up effective, integrated HIV/AIDS interventions that lead to substantial and measurable behavior change among Most-at Risk Populations (MARPs) in targeted locations in Indonesia.  The project is managed by Training Resources Group, Inc.  The organizational performance topics include accountability, administration, advocacy, finance, governance, knowledge management, leadership, management, monitoring and evaluation, networking, partnership, policy development, resource mobilization, strategic planning and transparency.  SUM II will provide and monitor small grants to qualified civil society organizations to support the scale-up of integrated interventions in “hotspots” where there is a high concentration of one or more MARP and high-risk behavior is prevalent. 
 
SUM II is currently seeking qualified individuals with experience in HIV/AIDS and Local stakeholders issues for following position:

Finance and Administration Assistant- Readvertise
 
Location       : Jakarta Office 
 
Report to      : Finance and Administrative Officer and Jakarta Regional   Coordinator 
 
 
Summary of Responsibilities:
Under the direction of SUM II Finance and Administrative Officer and Jakarta Regional Coordinator, the Finance and Administration Assistant is responsible for managing financial transactions by the SUM II project for Jakarta Regional office, and to report on a monthly or regular basis to Finance and Administrative Officer and Jakarta Regional Coordinator.  The Finance and Administration Assistant is responsible for the accuracy of these transactions so as to ensure USAID compliance. The Finance and Administration Assistant regularly assists the Finance and Administrative Officer and Jakarta Regional Coordinator to review the financial system to identify aspects that can be improved.  Under this contract, the Finance and Administration Assistant will be an employee of RTI under the SUM II project.
 
Detailed Tasks and Responsibilities:
Under the supervision of the Finance and Administrative Officer and Jakarta Regional Coordinator, the specific duties and activities of this job are as follows:

1.         Compile and analyze financial information to prepare financial statements including monthly and annual accounts including:
 
·Bank/account reconciliation
·Journal entries and general ledger operations
·Monthly financial reports
·Accurate and timely financial reports 
·Financial data bases
·Scanning of all financial documents and maintenance of quality for reporting purposes
 
2.         Ensure financial records are maintained in compliance with USAID policies and procedures
3.         Ensure all financial reporting deadlines are met
4.         Establish and monitor the implementation and maintenance of accounting control procedures
5.         Continuous management and support of budget and forecast activities
6.         Execute petty cash and transactions and ensure its accuracy for reporting purposes
7.         Prepare, record and maintain all Petty Cash disbursement vouchers
8.         On regular basis, under direction of the Finance and Administrative Officer and Jakarta Regional Coordinator, review all incoming invoices
9.         Assist the Finance and Administrative Officer and Jakarta Regional Coordinator reviewing regional office financial reports and their supporting documents including financial report from grantees
10.        Assist the Finance and Administrative Officer and Jakarta Regional Coordinator with preparation and coordination of the audit process
11.        Manage filing of financial and accounting records
12.        Assist the preparation of monthly non-expendable inventory changes of SUM II project and conduct year-end physical office non-expendable inventory count
13.        Manage and calculate for the support staff (drivers, assistant overtime, etc)
14.        Perform other related finance and administrative tasks as required
 
Qualifications
1. S-1 degree in Accounting and has minimum two years of experience performing similar duties as an Finance and Administration Assistant.
2. Have knowledge in accounting, finance, and administration.  Experience in auditing will be preferable.
3. Good command of written and spoken Indonesian and English.
4. Able to work under pressure and tight deadlines.
5. High degree of adaptability to varied working environments and good interpersonal and teamwork skills.
6. Experience in managing project/accounting/financial management. Experience in project financed by USAID is an advantage.
7. Good computer skills, including internet and email. Experience work with accounting software will be an advantage.
 
Please send your Curriculum Vitae and cover letter (including salary history) tosum2-vacancy@rti-indomd.rti.org(with the position title in the subject line), by 5 pm, Wednesday, 26 September 2012.  Only shortlisted candidates will be contacted.

Friedrich Naumann Foundation for Freedom (FNF)

As a German non profit organization in Jakarta, The Friedrich Naumann Foundation for Freedom (FNF) Indonesia is inviting qualified individuals to fill as soon as possible the position of:
 
ADMINISTRATIVE ASSISTANT (AA)
 
The Administrative Assistant will work under the Administrative and Financial Desk. The main responsibility is to assist the Desk in arranging business travels, including the ticket and hotel booking, to conduct the financial and administrative reports and to receive visitors and prepare meetings.

Requirements:
• Male/Female max. 30 years old
• Fresh graduates are welcome to apply
• Proficiency in English is essential (knowledge of German would be an added advantage)
• Computer literacy and skills in operating other office devices
• Capability to deal with ticket booking and travel arrangement
• Open mindedness, ability to work in a team and a multicultural and international environment
• Excellent communication and interpersonal skills
• Willingness to deal with administrative and financial matters
• Willing to start in October/November 2012
 
Interested applicants are welcomed to send their application letter including expected salary and their resume to Friedrich Naumann Foundation for Freedom, Jl. Rajasa II no. 7, 12110 Jakarta or email to: Meita.Olivia@fnst.org(write the position title as the subject of email) before September 21, 2012. Only shortlisted candidates will be contacted.