FRENCH REDCROSS
JOBDESCRIPTION :SUPPORT SERVICE MANAGER
*PersonIdentified*
Positiontitle : SUPPORT SERVICEMANAGER
Reporting to : Head ofDelegation
Position Objective : TheSupport Service Manager is responsible to manage the office and oversee day-to-day administrative tasks including Finance, Logistic, HumanResources and general affairs in French Red Cross Indonesia Delegation
Duration : 6 months
Location : Jakarta
Starting Day : November 1st, 2012
TheFrenchRedCross(FRC)ispartoftheglobalRedCross/RedCrescentMovementandispresentinIndonesiaat theinvitationoftheIndonesianRedCross(PMI)sincethe26December2004tsunamiinNanggroeAcehDarussalam and Nias Island.
Inthefieldoflong-termdevelopment,FRChasbroadeneditscommitmenttocontributetotheeffortstowardsthe reinforcement of disaster management capacity in Indonesia. FRC is supporting PMI to implement Integrated CommunityBased RiskReduction(ICBRR)Programin WestSumatera
ProvinceofIndonesia.
Withinthisoverallframework,FRCiscurrentlyseekingasupportservicemanagertoberesponsibletomanagethe officeofFrenchRed CrossIndonesia delegation.
Key tasks and responsibilities
Responsible of the support service which include finance, logistic, human resources,administration and general affairs of Jakarta Office of French Red Cross.
Specific Tasks:
Finance
· Be responsible in cash managing and the banks accounts, cash verification including check the validity of invoices before payment, payment record on adaily basis in the software and ensure the availability of funds in the account at anytime;
· Prepare the monthly treasury forecast forFRC Indonesia delegation;
· Be responsible to follow the reconciliation between expenditures committedand the budget forecast for FRC Indonesia delegation and analyze the differences between budget orecastsandexpenditures done;
· Make the budget for local runningcosts;
· Propose an update of Jakarta budgets according to the evolution of the activities and submit them to the Head of Delegation with explanations and appropriate comments.
Logistic
· Be responsible for logistic including inventories, work station, accomodation and flight arrangement;
· Beresponsible in all purchase and procurement process according to French Red Cross procedures;
· Prepare contractor purchase order for each procurement process;
· Beresponsible for fleet management of FRC Indonesia Delegation.
Human Resources
· Management of staff team, including recruitment and preparing work agreement;
· Bereponsible for visa/workingpermit arrangement forFRC delegates;
· Follow up alltypes of absences, annual leave and health reimbursement of all staff.
and General Affairs
· Managing administration and support service;
· Support the Head of Delegation in scheduling activities, appointments, and meetings, andensuring that logistical
and administrative supports are provided for all scheduled activities;
· Prepare business letter, report and other document;
· Maintain file and general office organisation.
POSITION REQUIREMENTS:
Education:
Preferred university degree in relevant discipline (Social Science, Development, Finance or otherrelevant
fields)
Experience:
5years experiencein administration and officemanagement
Skills:
Excellent communication skills both in Bahasa and English, in oral and written;
Excellent knowledge in Microsoft Office;
Ability to work in a diverse cultural context;
Ability to work effectively within a team environment;
Excellent knowledge offinancial reporting
Highly organized, assertive, ability to work to deadlines, attention to details, willing to learn and flexible
Good work ethic and strong desire to complete tasks in a timely manner as directed
Please submit your application under reference“SSM-65”to: crf.indo.recruitment@gmail.com (not more than 150kb) or by mail to
FR COffice
Wisma PMI,
Jl.Wijaya 1No.63,
Kebayoran Baru – Jakarta Selatan 12170.
Write the title and position code as the email subject or on the top left hand corner of the envelope. Only applications in English and short listed candidates will be notified. Applications submitted after October20, 2010 willnot be considered.
JOBDESCRIPTION :SUPPORT SERVICE MANAGER
*PersonIdentified*
Positiontitle : SUPPORT SERVICEMANAGER
Reporting to : Head ofDelegation
Position Objective : TheSupport Service Manager is responsible to manage the office and oversee day-to-day administrative tasks including Finance, Logistic, HumanResources and general affairs in French Red Cross Indonesia Delegation
Duration : 6 months
Location : Jakarta
Starting Day : November 1st, 2012
TheFrenchRedCross(FRC)ispartoftheglobalRedCross/RedCrescentMovementandispresentinIndonesiaat theinvitationoftheIndonesianRedCross(PMI)sincethe26December2004tsunamiinNanggroeAcehDarussalam and Nias Island.
Inthefieldoflong-termdevelopment,FRChasbroadeneditscommitmenttocontributetotheeffortstowardsthe reinforcement of disaster management capacity in Indonesia. FRC is supporting PMI to implement Integrated CommunityBased RiskReduction(ICBRR)Programin WestSumatera
ProvinceofIndonesia.
Withinthisoverallframework,FRCiscurrentlyseekingasupportservicemanagertoberesponsibletomanagethe officeofFrenchRed CrossIndonesia delegation.
Key tasks and responsibilities
Responsible of the support service which include finance, logistic, human resources,administration and general affairs of Jakarta Office of French Red Cross.
Specific Tasks:
Finance
· Be responsible in cash managing and the banks accounts, cash verification including check the validity of invoices before payment, payment record on adaily basis in the software and ensure the availability of funds in the account at anytime;
· Prepare the monthly treasury forecast forFRC Indonesia delegation;
· Be responsible to follow the reconciliation between expenditures committedand the budget forecast for FRC Indonesia delegation and analyze the differences between budget orecastsandexpenditures done;
· Make the budget for local runningcosts;
· Propose an update of Jakarta budgets according to the evolution of the activities and submit them to the Head of Delegation with explanations and appropriate comments.
Logistic
· Be responsible for logistic including inventories, work station, accomodation and flight arrangement;
· Beresponsible in all purchase and procurement process according to French Red Cross procedures;
· Prepare contractor purchase order for each procurement process;
· Beresponsible for fleet management of FRC Indonesia Delegation.
Human Resources
· Management of staff team, including recruitment and preparing work agreement;
· Bereponsible for visa/workingpermit arrangement forFRC delegates;
· Follow up alltypes of absences, annual leave and health reimbursement of all staff.
and General Affairs
· Managing administration and support service;
· Support the Head of Delegation in scheduling activities, appointments, and meetings, andensuring that logistical
and administrative supports are provided for all scheduled activities;
· Prepare business letter, report and other document;
· Maintain file and general office organisation.
POSITION REQUIREMENTS:
Education:
Preferred university degree in relevant discipline (Social Science, Development, Finance or otherrelevant
fields)
Experience:
5years experiencein administration and officemanagement
Skills:
Excellent communication skills both in Bahasa and English, in oral and written;
Excellent knowledge in Microsoft Office;
Ability to work in a diverse cultural context;
Ability to work effectively within a team environment;
Excellent knowledge offinancial reporting
Highly organized, assertive, ability to work to deadlines, attention to details, willing to learn and flexible
Good work ethic and strong desire to complete tasks in a timely manner as directed
Please submit your application under reference“SSM-65”to: crf.indo.recruitment@gmail.com (not more than 150kb) or by mail to
FR COffice
Wisma PMI,
Jl.Wijaya 1No.63,
Kebayoran Baru – Jakarta Selatan 12170.
Write the title and position code as the email subject or on the top left hand corner of the envelope. Only applications in English and short listed candidates will be notified. Applications submitted after October20, 2010 willnot be considered.
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