Chemonics International Inc.

SCOPE OF WORK Administrative Assistant Changes for Justice (C4J) Project Chemonics International Inc., a leading international consulting firm, seeks to fill the following long-term, full-time position for a project funded by the U.S. Agency for International Development (USAID), Indonesia Changes for Justice (C4J). The primary objective of the C4J Project is to improve the performance of Indonesia’s justice system, a prerequisite for good governance and sustained economic growth, through cooperation with the Supreme Court and Attorney General’s Office (AGO) of the Republic of Indonesia. Position Name: Administrative Assistant Counterparts: USAID, the Indonesian Supreme Court, and the Indonesian Attorney General’s Office, as well as associated universities and judicial training institutions in Indonesia and overseas. Overall requirements: The Administrative Assistant will at all times adhere to and act according to the Chemonics Professional Code of Ethics (“Living Our Values”) and will make the principles of the Code a part of the project’s culture and standard operating procedures. The Administrative Assistant will also ensure that a good and professional relationship with the universities providing degrees and judicial or prosecutorial training outside Indonesia is fostered and maintained throughout the life of the project. Under the Office Manager’s direction, the Administrative Assistant will contribute to the annual work plan contract specifications. The Administrative Assistant will be ready to undertake other project duties as required by the COP and DCOP, if needed. Specific requirements: · Coordinate all logistical aspects of project administration including arranging travel, processing travel clearances, fielding consultants, recording correspondence, and keeping track of project files · Draft project correspondence · Assist the COP and DCOP in formatting, editing and finalizing project reports. · Serving as an alternate to other administrative assistants in fulfilling office management duties, including answering phones, photocopying, faxing, ordering supplies/workshop materials, etc. · Maintain and stock office supplies and process supply orders from the Office Manager · Label and maintain all administrative files including travel clearances / itineraries, visa requests, consultant transport and lodging information, and all other non-accounting related documentation · Provide administrative support to the Operations Manager, Chief of Party, and other task leaders · Prepare reports of meetings convened or attended by project management · Assist Office Manager in hosting project visitors and arranging meeting details · Answer inquires and supply available project information from other Chemonics projects, USAID staff and other development projects as necessary · Assist Operations Manager in sending monthly expenditure reports and back-ups to Chemonics home office · Fulfill other administrative functions as required Reporting: The Administrative Assistant reports directly to the Office Manager. She will prepare regular oral and written progress reports that demonstrate the status of project activities toward expected results, as well as other reports as required. Qualifications: · At least 3-5 years administrative management experience, preferably with large-scale international projects · Good English and Bahasa Indonesian required · Good in formatting reports and presentation material · Successful experience working in a diverse, fast-paced environment · Excellent computer and typing skills including, Microsoft Word, Excel, Outlook exchange email system, and desktop publishing software such as Adobe, Photoshop, and other similar programs · Well versed in office administration duties including faxing, photocopying, answering phones, managing project correspondence, and arranging meetings · Bachelors degree or 5 years administrative experience required Time Frame: This long-term, full-time position is available immediately with an annual approved level of effort of no more than 260 days per year. The employment agreement will be renewed on an annual basis following a positive performance evaluation. The C4J project ends on May 11, 2014. Interested applicants for this position are requested to send a cover letter and resume (references will not be contacted prior to the interview) to us.chemonics@gmail.com as soon as possible but no later than September 10, 2012, and the vacancy will be open until the position is filled. Please indicate the position in the subject line. Only the strongest candidates will be contacted. No telephone inquiries, please. The successful candidates for these positions will be subject to USAID approval and USAID local salary scales for technical positions.