PROGRAM UNIT MANAGER

CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and nutrition and a range of development initiatives in such areas as water and sanitation, health and micro-credit. CARE Indonesia in Head Quarter Jakarta is currently recruiting the following position for its project: JOB TITLE : PROGRAM UNIT MANAGER DEPARTMENT/PROJECT : PROGRAM/CIIHQ REPORTS TO : COUNTRY DIRECTOR JOB SUMMARY The incumbent will oversee the planning, implementation, monitoring, budget management and contract compliance of CARE’s programs in Indonesia. The incumbent will ensure that appropriate operating systems are in place and continuously appraised, and modifications are implemented to ensure effectiveness of the programme and that different programs operating in the same area work in an integrated way, and CARE’s programs collaborate with other stakeholders working in the same area. It is the responsibility of the Program Unit Manager to ensure accuracy and timely submission of all reports (donor reports, internal reports). The Program unit Manager will be responsible for relationship building and necessary coordination with donor representatives, Government officials, partners and other stakeholders at field level and as required by the Country Director at Jakarta level. The Program Unit Manager will directly supervise Project Managers and Regional Program Managers. RESPONSIBILITIES AND TASKS Responsibility #1: Oversee the programme implementation at the field · Prepare and supervise programme implementation plan based on project logframe and strategies. · Conduct periodical field visits to monitor programme performance and provide guidance to districts staff on implementation. · Continuously gather and analyze data/information from the field, and feedback relevant information as inputs to project development and knowledge sharing. Responsibility #2: Budget Control · Working with the Project Managers, prepare field operations budget based on implementation plan and in line with approved budget. · Monitor expenditure against approved operations budget and ensure compliance on all expenses in line with the signed donor contract and with CARE policies. · Review financial reports and provide guidance on adjustments as necessary. · Ensure Project Managers review and sign off on monthly financial reports prepared by the Jakarta finance unit. Responsibility #3: Manage field staff and conduct performance appraisal · Ensure every staff has an updated and well-defined job description clearly stipulating roles & responsibilities. · Constantly monitor staff performances, & provide feedback on both strengths and weakness areas; initiate performance improvement plans and provide guidance, assistance and/or disciplinary action as needed. · Working jointly with the HR unit, recruitment and selection of new programme staff. · Conduct regular meetings with programme staff to identify gaps within the project, recommend and implement modifications to reach desired goals. · Identify staff training needs & organize trainings to build capacity of the staff. · Undertake staff development through regular output review and conduct of annual performance appraisal. Responsibility #4: Program Delivery · Responsible for the implementation, management, supervision and evaluation of all activities of the programme. · Responsible for the supervision and management of the Donor contract. · Compile, maintain and report on the monthly, quarterly and annual program statistics as assigned. · Analyze trends in the program, identifying issues and developing and recommending solutions to the Program Manager (BD) and Country Directors. Responsibility #5: Consolidate & submit reports · Work with the Program Manager (BD), M&E Officer and PMs to develop user-friendly formats for data/information collection and reporting. · Coordinate the collection of field data needed for activity and donor reports. · Analyze and compile all reports from the districts. · Ensure timely preparation of accurate and complete donor reports are prepared at project level and submitted to the PDQ Unit in good time for review before reports are formally submitted to the donor. Responsibility #6: Representation of CARE Programme at field level · Uphold CARE’s image at all levels, internal and external · Articulate to all stakeholders CARE’s mission statement, apolitical nature, and core values · Develop effective working relations with all stakeholders including government, donors, other NGOs and communities · Ensure compliance of all government protocols properly observed · Maintain a high standard of transparency and accountability in all transactions carried out with partners. · Liaison with all stakeholders pertaining to field programme operations SUPERVISES · Program Officer M& E · Program Officer General · Project Managers · Regional Program Managers QUALIFICATIONS · Proven work experience in managing multi-sector development projects including emergency response projects (minimal 8 years). · Relevant Bachelor Degree (e.g. management, engineering, health, environment); Masters would be an advantage). · Exceptional organizing and planning skills. · Proven capacity to accept responsibility & able to work independently. · Proven team building and coordination skills. · Proven capabilities to write clear logical & donor compliant reports in English. · Ability to adapt to changing environment, sensitive to the local culture and demonstrated positive attitude towards work. · Experience in project support systems (finance, HR, administration) · Computer literate and able to work with various packages; Ms Excel, word, power point a must. · Able to work under strenuous conditions and produce tangible results. · Able to operate in a matrix management structure. TERMS OF OFFER CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject. WILL BE NOTED We open this vacancy from July 16, 2012. Please submit your applications before July 24, 2012 to CARE International Indonesia, Human Resources Unit: recruit_620@careind.or.id OR hr_care_indonesia@yahoo.com "Only qualified applicants will be shortlisted"