Tanoto Foundation (www.tanotofoundation.org) is a not-for-profit foundation which strives to be acenter of excellence for facilitating and improving access to quality educationand to empowerment opportunities that contribute to poverty reduction. The Foundation currently runs a number of philanthropic programs in Indonesia ranging from scholarship, teachers training, school improvement programs,research support, to small business development.
Tanoto Foundation is currently looking for Jakarta based positions. Kindly read details below.
DATA MANAGEMENT SPECIALIST
IMMEDIATE CHALLENGES :
To establish an impact database system for all programs
To create applications for data processing
Produce analysis reports of existing database
To support analysis of baseline surveys conducted in Sumatera Utara, Riau and Jambi provinces.
PRIMARY RESPONSIBILITIES :
· Design an M&E database (or M&E data management system) for the project, including input entry forms, and systems to filter/separate data on the central, provincial and district levels;
· Generate reports as needed, based on data in M&E system
· Develop M&E instruments for specific projects.
OTHER DUTIES:
· Maintain and update project data management system, inputting new information gathered at provincial and district level
· Reviewing with M&E Coordinator, all project objectives, benchmarks, indicators, and measurement tools
· Designing specifications and system for all databases and monitoring an evaluation tools to be integrated into the performance monitoring systems;
· Managing data collected for performance monitoring systems, incorporating inputs from all project component and activities
· Manage the development, design, and implementation of program activities, as necessary
· Conduct training for staff on M&E subjects;
QUALIFICATIONS:
· Knowledge in M&E, experience in data management and data analysis
· S1 in Information management, computer science or relevant field
· Basic understanding of corporate social responsibility principles is important for this position.
at least 3 (three) years of specific data management experience
Proficient in the use of Microsoft Access (especially Excel & Access), possibly SPSS Software
a familiarity with training assistance, knowledge of program design and development
WORKING CONDITIONS:
Based in Jakarta, with up to 50% traveling within the provinces of Riau, Jambi and North Sumatra to the project sites
FINANCE OFFICER
The Finance Officer is a mid-level position based in the Foundation’s Jakarta headquarters. The position is responsible for maintaining day-to-day accounting process, payment processing, tax administration, banking relations and the development, updating and implementation of related SOPs. The position is also responsible for providing financial service and accounting supports to the Foundation’s various programs, and for liaising with auditors. As mid-level officer of Tanoto Foundation, this position provides inputs to Management on financial and accounting matters.
RESPONSIBILITIES AND TASKS:
1. Accounting function:
a. Establish and monitor the implementation and maintenance of accounting control procedures including develop and maintain financial database, prepare and reconcile bank statements, perform cash controls and account reconciliation.
b. Ensure the smooth running of daily accounting and financial transactions such as record transactions into the computerized system, accurately post and balance all entries in assigned ledgers.
c. Maintain the accounts payable and accounts receivable systems in order to ensure aging AR and AP are conducted.
d. Management of the fixed asset process, policy, and procedure to ensure depreciation of the Foundation fixed assets are calculated correctly.
2. Payment and Budget Processing:
a. Review requests for payment to vendors originating from both Jakarta office and field offices to ensure accuracy of information, proper authorization, proper charging to budget components, compliance with the Foundation’s procedures, and complete documentation.
b. Process the payment vouchers to ensure timely payments.
c. Maintain efficient filing systems for all payment vouchers and the supporting documentation.
d. Review and prepare payment for expense reports including prepare monthly Outstanding Advances report.
e. Assist with preparation of the annual budget budgets and monthly forecast.
3. Tax payment and administration:
a. Ensure that taxes are calculated accurately and paid in a timely manner.
b. Ensure that all tax reports are produced and filed in a timely manner.
4. Banking relations:
a. Prepare necessary documentation and complete the authorization for opening and closing bank account.
b. Maintain custody of payment instruction forms, checks, and the registers.
c. Liaise and communicate with the banks on banking issues.
d. Propose investment of temporarily idle funds to the Head of Finance and Administration and to the Head of Tanoto Foundation.
5. Financial review, policy and compliance:
a. Prepare materials and conduct analysis on finance and accounting report for the monthly review meeting with Head of FA & Head of Foundation.
b. Assist the Foundation’s Management in ensuring that all financial and accounting policies and procedures are updated and understood by all staff. In this connection, the position also provides training to staff at the headquarters and at the field.
c. Provide suggestions and recommendations to improve the Foundation’s finance and accounting policies.
6. Audits
a. Conduct inspections to project sites to verify compliance.
b. Participate in implementation of audit recommendations.
c. Liaise with internal auditors and external auditors, including assisting with the preparation of audited financial statements, footnotes and supplemental information
7. Other functions
a. Participate in performance evaluation of peers and supervised staff, if any.
b. Any other duties that maybe reasonably assigned by the supervisor, including performance of other staff’s duties within the Finance & Accounting Unit when the respective staff is not in the office or due to the heavy workload in certain area.
c. Assist in development and implementation of new procedures and features to enhance the workflow of the department.
d. To manage regular communication/interaction with regional finance team.
SUPERVISES: (Indirectly) Field Finance and Administration Officers.
CONTACTS/KEY RELATIONSHIPS:
Project Officers, Project Managers, Program Managers, RGE Treasury, APRIL A/P Team, all staff.
QUALIFICATIONS:
· University degree in accounting from reputable university.
· At least 5 years of well-rounded working experience in accounting, taxation and finance; previous working experience in development organization or NGO is not a must but is an advantage.
· Having tax brevet A and B would be an advantage.
· Good level ability to communicate in English, both spoken and in writing.
· Proficient in MS-Office, MS-Outlook applications and familiar with accounting software.
· Demonstrated ability to work independently with minimum supervision.
· Detail oriented and organized in work
· Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance and results
· Willing to travel to project sites.
WORKING CONDITIONS:
The position is based in Jakarta but from time to time may be required to travel to project sites (up to 20% of the time).
Should you meet the above requirements, please email your comprehensive resume and recent photograph to:dhitaeka_priyanti@rgei.com. Only qualified candidates will be contacted and processed further.
Tanoto Foundation is currently looking for Jakarta based positions. Kindly read details below.
DATA MANAGEMENT SPECIALIST
IMMEDIATE CHALLENGES :
To establish an impact database system for all programs
To create applications for data processing
Produce analysis reports of existing database
To support analysis of baseline surveys conducted in Sumatera Utara, Riau and Jambi provinces.
PRIMARY RESPONSIBILITIES :
· Design an M&E database (or M&E data management system) for the project, including input entry forms, and systems to filter/separate data on the central, provincial and district levels;
· Generate reports as needed, based on data in M&E system
· Develop M&E instruments for specific projects.
OTHER DUTIES:
· Maintain and update project data management system, inputting new information gathered at provincial and district level
· Reviewing with M&E Coordinator, all project objectives, benchmarks, indicators, and measurement tools
· Designing specifications and system for all databases and monitoring an evaluation tools to be integrated into the performance monitoring systems;
· Managing data collected for performance monitoring systems, incorporating inputs from all project component and activities
· Manage the development, design, and implementation of program activities, as necessary
· Conduct training for staff on M&E subjects;
QUALIFICATIONS:
· Knowledge in M&E, experience in data management and data analysis
· S1 in Information management, computer science or relevant field
· Basic understanding of corporate social responsibility principles is important for this position.
at least 3 (three) years of specific data management experience
Proficient in the use of Microsoft Access (especially Excel & Access), possibly SPSS Software
a familiarity with training assistance, knowledge of program design and development
WORKING CONDITIONS:
Based in Jakarta, with up to 50% traveling within the provinces of Riau, Jambi and North Sumatra to the project sites
FINANCE OFFICER
The Finance Officer is a mid-level position based in the Foundation’s Jakarta headquarters. The position is responsible for maintaining day-to-day accounting process, payment processing, tax administration, banking relations and the development, updating and implementation of related SOPs. The position is also responsible for providing financial service and accounting supports to the Foundation’s various programs, and for liaising with auditors. As mid-level officer of Tanoto Foundation, this position provides inputs to Management on financial and accounting matters.
RESPONSIBILITIES AND TASKS:
1. Accounting function:
a. Establish and monitor the implementation and maintenance of accounting control procedures including develop and maintain financial database, prepare and reconcile bank statements, perform cash controls and account reconciliation.
b. Ensure the smooth running of daily accounting and financial transactions such as record transactions into the computerized system, accurately post and balance all entries in assigned ledgers.
c. Maintain the accounts payable and accounts receivable systems in order to ensure aging AR and AP are conducted.
d. Management of the fixed asset process, policy, and procedure to ensure depreciation of the Foundation fixed assets are calculated correctly.
2. Payment and Budget Processing:
a. Review requests for payment to vendors originating from both Jakarta office and field offices to ensure accuracy of information, proper authorization, proper charging to budget components, compliance with the Foundation’s procedures, and complete documentation.
b. Process the payment vouchers to ensure timely payments.
c. Maintain efficient filing systems for all payment vouchers and the supporting documentation.
d. Review and prepare payment for expense reports including prepare monthly Outstanding Advances report.
e. Assist with preparation of the annual budget budgets and monthly forecast.
3. Tax payment and administration:
a. Ensure that taxes are calculated accurately and paid in a timely manner.
b. Ensure that all tax reports are produced and filed in a timely manner.
4. Banking relations:
a. Prepare necessary documentation and complete the authorization for opening and closing bank account.
b. Maintain custody of payment instruction forms, checks, and the registers.
c. Liaise and communicate with the banks on banking issues.
d. Propose investment of temporarily idle funds to the Head of Finance and Administration and to the Head of Tanoto Foundation.
5. Financial review, policy and compliance:
a. Prepare materials and conduct analysis on finance and accounting report for the monthly review meeting with Head of FA & Head of Foundation.
b. Assist the Foundation’s Management in ensuring that all financial and accounting policies and procedures are updated and understood by all staff. In this connection, the position also provides training to staff at the headquarters and at the field.
c. Provide suggestions and recommendations to improve the Foundation’s finance and accounting policies.
6. Audits
a. Conduct inspections to project sites to verify compliance.
b. Participate in implementation of audit recommendations.
c. Liaise with internal auditors and external auditors, including assisting with the preparation of audited financial statements, footnotes and supplemental information
7. Other functions
a. Participate in performance evaluation of peers and supervised staff, if any.
b. Any other duties that maybe reasonably assigned by the supervisor, including performance of other staff’s duties within the Finance & Accounting Unit when the respective staff is not in the office or due to the heavy workload in certain area.
c. Assist in development and implementation of new procedures and features to enhance the workflow of the department.
d. To manage regular communication/interaction with regional finance team.
SUPERVISES: (Indirectly) Field Finance and Administration Officers.
CONTACTS/KEY RELATIONSHIPS:
Project Officers, Project Managers, Program Managers, RGE Treasury, APRIL A/P Team, all staff.
QUALIFICATIONS:
· University degree in accounting from reputable university.
· At least 5 years of well-rounded working experience in accounting, taxation and finance; previous working experience in development organization or NGO is not a must but is an advantage.
· Having tax brevet A and B would be an advantage.
· Good level ability to communicate in English, both spoken and in writing.
· Proficient in MS-Office, MS-Outlook applications and familiar with accounting software.
· Demonstrated ability to work independently with minimum supervision.
· Detail oriented and organized in work
· Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance and results
· Willing to travel to project sites.
WORKING CONDITIONS:
The position is based in Jakarta but from time to time may be required to travel to project sites (up to 20% of the time).
Should you meet the above requirements, please email your comprehensive resume and recent photograph to:dhitaeka_priyanti@rgei.com. Only qualified candidates will be contacted and processed further.
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