WWF

WWF US Regional Program Office (RPO) in Jakarta is currently seeking for a temporary person (4 months) as an Administrative Assistant. There are 2 projects under the RPO, namely Coral Triangle Support Partnership (CTSP) and Marine Protected Areas Governance(MPAG). Both are USAID funded project. Please find below the TOR for the mentioned position above: 1. COP Personal Assistant a) Serve as the executive assistant to the COP concerning travel, compliance with USAID regulations on all activities, and serve as the primary POC for COP related requests when the COP is on travel. b) Assist COP on filing all important documents in filing system 2. Operational of RPO a) Ensure that filing systems are up-to-date and maintained (exclude HR and Finance) using the right filing system method/system. b) Providing administrative support, which included organization and daily maintenance of office, communication system, correspondence c) Maintain and updated library list d) Act as a Receptionist until the right person is hired. e) Ad hoc assistance as requested 3. Logistics: a) Travel arrangements for all staff (Flight/ticket and accommodation arrangement, requesting travel advance) b) Maintain list of office supplies, request for replenish office supply c) In charge on arrangement land transportation for all staff (recording taxi voucher etc) d) Assist on looking for the quotations for office procurement and event Education: Diploma Requirement: § Familiarity with USAID projects. § Excellent attitude and ability to adapt to changing operational and implementation needs. § Demonstrated ability to work effectively and cooperatively with a wide range of people. § Communicates clearly and concisely orally and in writing in English. § Proficiency in English required. Skills · Excellent written and oral English language communication skills. · Excellent interpersonal skills and demonstrated ability to lead and work effectively in insecure environments is critical · Strong computer skills including Microsoft Word, Excel, PowerPoint, and Outlook · Demonstrated ability to systematize and streamline organizational operations · Experience with NGO procedures, approaches, and operations Interested applicants are invited to send a cover letter and complete curriculum vitae stated 3 referees to erline.tasmania@usctsp.org Start Date: October 15th, 2012 Deadline for Applications: September 17th, 2012 Only shortlisted candidates will be contacted. If you do not hear from us within 2 weeks of the closing date, please assume that you have not been shortlisted.