United Cities and Local Governments Asia Pacific

Post Title: Manager: Strategic Services Organization: United Cities and Local Governments Asia Pacific (UCLG ASPAC) Duty Station: UCLG ASPAC Regional Office, Jakarta, Indonesia Type of Contract: Service Contract – 1 year, with possibility of extension A. Background United Cities and Local Governments Asia Pacific (UCLG ASPAC) is one of the eight Regional Sections of the United Cities and Local Governments (UCLG) and based in Jakarta, Indonesia. UCLG is the largest local government organization in the world and the officially recognized voice of Local Government by the United Nations. The Asia and Pacific region is the biggest of the eight sections in UCLG with linkages to more than 7.000 local governments. It represents well over 3.76 billion people –more than half of the world population- and incorporates economically fast developing countries such as China, India and Indonesia. UCLG ASPAC is the key knowledge management hub on local government issues in the Asia-Pacific region. It promotes democratic local government, supports cooperation between cities and their associations, and facilitates programs, networks and partnerships to develop the capacity of local governments and the associations. Moreover, UCLG ASPAC represents local governments politically within the international community, and with the United Nations and its agencies. It also promotes inclusive societies which safeguard equality, social and economic justice, and sustainable community development. UCLG ASPAC is engaged in all relevant thematic fields for nurturing sustainable development comprising poverty alleviation, climate change, decentralization, local finance and MDGs. UCLG ASPAC is accepting expression of interests from qualified Manager: Strategic Service candidates. The Manager will be placed at the UCLG ASPAC regional office in Jakarta and provides support to the ongoing operations ensuring high quality, accuracy and consistency of work. The Manager reports directly to the Secretary General of UCLG ASPAC. B. Responsibilities The Manager will be responsible for the following: 1. Support the Secretary General for Statutory Meetings & Events • Coordinating preparations of bi-annual Executive Bureau, annual Council and bi-annual Regional General Assembly Meetings with the host local government/association • Preparing minutes of meetings and proceedings of events • Liaising with UCLG World for bi-annual World Executive Bureau (WExBu), annual Council and tri-annual General Assembly participation by ASPAC Presidency, Representatives and Secretary General • Reviewing and preparing relevant materials for the meetings/events 2. Representation of Secretary General/Secretariat in and organization of regional and international events • Attending strategic events in the Asia Pacific region or at world level • Preparing and conveying presentations at events • Assisting in preparing and organizing regional events 3. External Relationships & Liaison with ASEAN Secretariat • Liaison and development of relationships with international organizations and strategic stakeholders (UN organizations, EU, ADB etc.) • Liaison with ASEAN Secretariat on local governance agenda • Conduct policy analysis on matters related to democratic local governance • Preparing and organizing meetings of UCLG ASPAC Standing Committee 4. Assist Secretary General in managing the UCLG ASPAC Secretariat • Support development of strategic plan • Support formulation of bi-annual program and annual budget • Support implementation of annual plans • Support monitoring & evaluation at regular intervals • Support production of monthly and yearly reports on program implementation • Support composition of conference reports or proceedings 5. Special EU Projects • Assist in developing agenda and preparations for upcoming activities and events • Liaison with European Union, partner organizations, Indonesian authorities, members and relevant stakeholders • Preparation of policy paper(s)/inputs for regional and national dialogue C. Special requirements of the assignment •Minimum of a bachelor’s degree in public administration, international relations, economics, political science or related field •At least three years of professional experience in regional or international cooperation related to governance, decentralization, social inclusion, MDGs •Sound background in carrying out analytical work and research •Sufficient experience in preparing presentations for international events •Strong written and oral communication skills (Indonesia, English) •Computer software skills in all basic Microsoft word programs •Ability to develop liaison with senior representatives from partner organizations and stakeholders and work co-operatively •Ability to work under pressure and to deadlines required •Experience in working in an international environment, respecting different cultures and nationalities •Considerable domestic and international travel may be required D. Assignment period The assignment will be for a period of 12 months with a possibility of further extension, subject to performance review. It shall commence in October 2012. Candidates should submit an updated CV incl. salary history along with the application to HRD-Division at aspac_mss_12@yahoo.co.id (Reference: ASPAC_MSS_10_12) until 20 September 2012 at the latest. Only short-listed candidates will be contacted.