Climate Change Trust Fund (ICCTF)

INDONESIA CLIMATE CHANGE TRUST FUND I. POSITION INFORMATION Title: Finance Assistant(National) Reports to: Finance Associate & National Project Manager (NPM) of PREP-ICCTF Duty Station: ICCTF Secretariat, Wisma Bakrie 2, Jakarta Duration of Assignment:From: 1 October – 31 December 2012 □ partial □ intermittent □full time/office based PROVISION OF SUPPORT SERVICES: Provision of Support Services: · Office Space: YES · Equipment: YES · Secretarial Services: NO II. BACKGROUND INFORMATION The Government of Indonesia established the Indonesia Climate Change Trust Fund (ICCTF) decree in September 2009. The ICCTF shall be nationally managed, and is part of the Government’s commitment to implement the Jakarta Commitment to enhance national ownership and improve aid coordination in response to climate change. In this framework, the Government and UNDP shalljointly establish and implement the projecttitled“Preparatory Arrangement for the Indonesia Climate Change Trust Fund (PREP-ICCTF)”. Under Terms of the signed Letter of Agreement (September 2009), the objectives of the Project shall be to: (1) Provide support to priority climate change initiatives as prioritized by the Government, during an interim period, while the ICCTF is being established; (2) Provide support and development for establishment of the ICCTF; and (3) Support capacity development needs of the Government of Indonesia for the efficient and effective implementation of the ICCTF. PREP-ICCTF shall enable the Government and ICCTF governance entities (the Steering Committee, Technical Committee and Secretariat) to gradually assume full operational responsibility of the trust fund until a National Trustee is appointed. The ICCTF Secretariat, which also acts as the PREP-ICCTF Project Management Unit, has been operational since February 2010. The Secretariat has started administering the trust fund operationally and supports the functions of the ICCTF Steering Committee and Technical Committee. To implement the PREP-ICCTF, various staff will be hired and activities undertaken under the ICCTF Secretariat, which will also cover the functions of a standard UNDP Project Management Unit (PMU). ICCTF operates in three thematic windows, namely: land based mitigation, energy,and resilience and adaptation. The ICCTF Steering Committee has approved three pilot projects to be funded in the first batch funding of ICCTF. The pilot projects covers the area of energy conservation (energy window, implemented by the Ministry of Industry), sustainable peat-land management (land based mitigationwindow, implemented by the Ministry of Agriculture), and public awareness raising (resilience and adaptation window, implemented by the Agency for Meteorology, Climatology, and Geophysics). The Letter of Agreement (LoA) of the pilot projects was signed in September 2010, and the projects are expected to finish by December 2011. ICCTF governance is currently reviewing the development strategy of ICCTF National Trust Fund and preparing an advancement of ICCTF Secretariat function by establishing new units to anticipate the upcoming more complex functions and work loads of ICCTF operation. Under the guidance and supervision of the Finance Associate of PREP-ICCTF and the National Project Manager (NPM) of PREP-ICCTF, the Finance Assistant is responsible to support the Finance Associate of PREP-ICCTF in the provision of financial services. The Finance Assistant will report to the Finance Associateof PREP-ICCTF. The Finance Assistant is expected to work in close collaboration with the UNDP, Bappenas, executing agencies, and other line ministries on ICCTF operation to ensure consistent finance service delivery, III. SCOPES OF WORK Summary of Key Functions: # Implementation of financial strategies and procedures. # Provide accounting and administrative function (transaction, record, reporting). # Support to administrative procedure of project implementation. # Support to knowledge building and trust. 1. Ensure implementation of financialstrategies and procedures, focusing on achievement of the following results: # Assisting the Finance Associate of PREP-ICCTF on a full compliance of financial processes and financial records with Government of Indonesia and UNDP rules, regulations, policies and strategies. # Provision of inputs to elaboration of workplans. # Develop/prepare financial report of PREP-ICCTFand ICCTF Secretariat to the Government and UNDP system. # Provide support to the executing/implementing agenciesof ICCTF funded projectson financial issues. 2. Provide accounting and administrative function, focusing on achievement of the following results: # Assistance in the development and processing of supporting documents for payments flow and financial reports; payment execution. # Processing financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, and other entitlements are duly processed. # Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures. # Preparation of routine correspondence, faxes, memoranda and reports in accordance with the ICCTF SOP. # Extracting, inputting, copying and filing data from various sources. # Maintenance of filing system for financial records and documents. # Prepare the draft financial of reports and Annual Work Plan (AWP) for APBN system. # Preparation of data and information required by internal and external audits. # Provision of supportto the Finance Associateand NPMof PREP-ICCTF in all finance related matters. 3. supportonadministrative procedure of project implementation, focusing on achievement of the following results: # Follow-up with ICCTF funded projects for information relating to payments # Assist Finance Associate in reviewing financial reports of funded projects under ICCTF # Contribution to various meetings, workshops, trainings and other functions of ICCTFSecretariat in the implementation of ICCTF funded projects. 4. Support onknowledge building and trustin the operation of ICCTF Secretariat, focusing on achievement of the following results: # Contributions to knowledge networks and communities of practice. # Provide support to the arrangements of the meetings/workshops/capacity building activities related to organizational development of ICCTF. IV. REQUIREMENT · Bachelor Degree in Accounting, Economy, or other relevant discipline. · Minimum 5 years working experience in Finance and Accounting Division or Administration Division. · Experience in liaising and working with the government institution and non-government organization (NGO), international organization, academia, and private sector in developing project’s finance and accounting management of the project. · Hands-on experience with Bappenas and trust fund management institution in Indonesia. · Experience in the useof computers and office software packages and database software/accountingpackages. · Specialized training in finance and knowledge of government accounting system will be advantage. · Excellent command of English and Bahasa Indonesia both spoken and written. Interested candidate should submit the application electronically to vacancy@icctf.or.id highlighting his/her suitability and potential contribution to the position together with a detailed CV, expected remuneration, and three referees. The closing date for the application is September 23, 2012. Necessary supporting documents will be asked should the candidate is shortlisted.