United Nations World Food Programme

United Nations World Food Programme Indonesia Vacancy Announcement 12/INS/JAK/MGT/032 World Food Programme, Indonesia invites applications from the eligible candidates for the following position: Position: Senior Staff Assistant Contract Type: Service Contract Duty Station: Jakarta, Indonesia Accountabilities: Under the direct supervision of Country Director (CD) and or Deputy Country Director (DCD), the incumbent will be responsible for the following duties: Assist CD/DCD on protocol issues in order to facilitate good relationship with the key government counterparts – main focus will be to provide updated information on key government staff changes and main developments, including policy changes which could affect our relationship through good contacts and information gathering; Identify and extract information from various sources and prepare briefing notes and/or resume for inclusion in briefs, correspondence and reports; draft moderately complex correspondence and review all outgoing correspondence for composition and style, as well as, grammatical accuracy, factual correctness, and adequacy of treatment as well as adherence to WFP procedures; Compile briefing kits for the media, missions and other interested groups or organizations for use on official trips or special meetings; Draft correspondence on a variety of subject matters, some which are highly confidential; Ensure that responses to direct or indirect requests for information about the work of the Programme promote a better understanding of the organization’s objectives; Receive, screen and log correspondence, report etc and forward to the CD and/or DCD as appropriate, maintain a log in system and follow up to ensure that replies and/or action is taken in a timely and efficient manner; Enhance/update the existing correspondence logging and filing system in coordination with other units; Screen, assess and refer telephone calls and enquiries to the CD or appropriate unit, ensuring that action is taken accordingly including coordinate and expedite office wide responses to sensitive telephone and written enquiries on behalf of the CD; Maintain the CD and DCD’s calendar and schedule appointments, meetings, trips, and brief the CD on matters to be considered prior to scheduled meetings; Prepare informal translations and act as interpreter when required; Update on a regular basis the CO focal point matrix; Arrange CO events such as Annual Work Plan meetings and management meetings as well as domestic and international trips; Organize, take and disseminate notes from the weekly heads of unit meeting and general staff meeting; Provide backup support to the Public Information staff as the alternate PI focal point. Monitor press coverage and highlight key news on food and nutrition security, natural disasters etc linked to WFP work, draft press releases, facilitate media interviews for CD, etc. Assess the general reaction of the public to the work of the Programme on the basis of information gathered from media, organized groups and correspondence; ensure that responses to direct or indirect requests for information about the work of the Programme promote a better understanding of the organization’s objectives, policies, and activities; Stay current on WFP operations, policies and pertinent issues; analyze the political and social events that affect those activities within an assigned geographical or thematic area and advise WFP officers on the tone and content to be expected from media queries; Perform other related duties as required. Qualifications and Experiences: Education: Secondary school education. Experience: At least five years of secretarial experience, some of which should have been at a senior secretarial level. At least one year at G5 level or equivalent. Knowledge: Training and/or experience utilizing computers including word processing, spreadsheet and other standard WFP software packages and system. General knowledge of UN system policies, rules, regulations and procedures governing administration. Language: Fluency in both oral and written English and Bahasa Indonesia. Critical success factors: Looking for a motivated, organized team player who is responsive, able to work in a multi cultural setting with tact and handle multiple tasks. Only candidates meeting the above requirements are requested to apply. Female candidates are especially encouraged to apply. Applications should be addressed by e-mail to: Jakarta.Vacancy@wfp.org All applications should include an updated CV (in English), a photograph and three references and should be received no later than 20 August 2012. Please state the title of the post in the email subject. “Only short-listed candidates will be contacted”