Tuesday, August 14, 2012

The American Red Cross

helps vulnerable people around the world to prevent, prepare for and respond to disasters, complex humanitarian emergencies and life-threatening health conditions. It is a member of the International Federation of Red Cross and Red Crescent Societies(IFRC) and works closely with Palang Merah Indonesia (PMI). Currently the American Red Cross has programs in Aceh, Central Java and West Sumatra, with new programming planned for JABODETABEK, West Java and Central Java. The American Red Cross American Red Cross Program works with the Indonesia Red Cross (PMI) focuses on four main program areas: Disaster Management, Health, Organizational Development and Water & Sanitation. Therefore, the American Red Cross is currently seeking the qualified candidate to fill below position and be the IRP Program team: Sr. HR & ADMIN OFFICER The position is based in Jakarta with an expectation to travel 10-15% of the time. This position offers a competitive compensation package with 12 months contract (extendable) and opportunity to grow professionally. Duties and Responsibilities: 1. HR Functions v Collect and file of complete delegates data, including maintain delegates file v Collect, check and send delegates time sheet to NHQ based on schedule v Up date the PTO & R/R data of delegates, coordination with Admin Department in Banda and with Finance for MSA calculation v Draft and type form, correspondence letter related to HR v Coordinate on all HR matters with IFRC and ensure that information regarding HR (e.g. new/extended/ending contracts, insurance, compensation, holidays, etc) is conveyed/communicated as required to national and international staff in a timely manner v Become very familiar with GOI Manpower regulations, in order to advise management as the “informed source” within American Red Cross. v Manage as required HR files and provide appropriate information on staff to Federation Payroll officer v Coordinate , with Program Managers and Finance staff requirements and prepare staffing plan and update same as required consistent with program needs and available budgets v Ensure all staff is aware of and formally acknowledge (i.e. signed statement) compliance with IFRC policies, e.g. Code of Conduct, Security Code etc. v Manage HR files as appropriate to American Red Cross staff who contracted by IFRC v Promote and coordinate HR development activities related to American Red Cross staff that maximize their potential, and motivate them, within budget parameters v Coordinate the performance management process within American Red Cross – specifically to encourage and monitor that managers are consistently applying the PDP system with their teams, including preparation of annual objectives/activities, verbal feedback and documentation on a quarterly basis. v Closely communicate with field staff, on any HR issues or concerns. v Seek out opportunities for American Red Cross staff that expands professional knowledge and/or skills development. v Assist in identification of all consultants as required and prepare Short Term service Contracts as required. v Manage template and/or information of vacant position 1. Admin Functions v Communicate with American Red Cross Head Quarter on matters related to HR and Admin as required v Communicate with counterpart organizations ( i.e. PMI,IFRC etc) ,as required v Supervise Jakarta Admin staff to ensure effective daily operational of Jakarta office v Update necessary information related to all admin matters (such as welcome Indonesia, regarding visa information, embassies, etc) v Draft, type, make necessary summary (if needed) for admin information purpose v Seek out IT support as required to maintain effective communications and documentation support. v In charge of hotel and travel arrangement for international trip v Coordinate with PMI and IFRC on any issues related to services and/or rental space associated with American Red Cross occupancy in Wisma PMI v In charge of meeting arrangement as requested v Maintain the asset inventory data for Jakarta office v Update staff lists and contact info to send to NHQ v Ensures general information flow regarding Admin matters v Ensure update information related to American Red Cross projects in Indonesia project, security matters, program, etc from newspaper, magazine and internet to be inform to Country Representative, Delegates and/or staff v Translation from English into Bahasa and vice versa occasionally v Perform additional assignment as requested Qualifications: - Undergraduate Degree in Administration, Management, HR Development, Business Administration, PR, or related field - Minimum 5 years experience in relevant field - Minimum 3 years experience in INGO and supervisory level preferably RC experience - Attention to detail and analytical capacities - Ability to manage good interpersonal relationships - Flexible and creative in problem solving - Indonesian nationally - Ability to maintain confidentiality of sensitive information - Excellent communication skills in Indonesian and English - Has good knowledge regarding admin, procurement and logistic process - Has good knowledge regarding manpower policy and overall HR process Please submit your application and curriculum vitae in English to hr@amredcross.org, placing the job title in the subject line and label your CV with your name (CV max. 200KB size). This is a senior position with high degree of independent work and management required; only short listed candidates will be notified. Applications submitted Thursday, 16 Aug 2012 after 5pm will not be considered.


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