Tuesday, August 14, 2012

Save the Children

Save the Children is a leading, private child-focused non-governmental alliance of 29 member organizations that works in 120 countries throughout the world. Save the Children has worked in Indonesia since 1976 to promote health and nutrition, education, child protection, livelihoods, and emergency preparedness and response. Save the Children has grown enormously in the country and today we operate in 13 provinces across Indonesia. Our program approach now brings long term and sustainable benefits to more Indonesian children and we work to establish effective, self-sustaining approaches to issues related to child protection, health, education, livelihoods, emergency response and disaster risk reduction. Save the Children partners with children, communities, local organizations and the government of Indonesia to transform the lives of Indonesia children and their families. Currently Save the Children has an immediate need for experienced staffs to be part of our Belu project team. The position we are looking for are: 1. Cashier (code: CA - Belu) – 1 post, based in Belu, NTT The post holder is responsible to responsible for the smooth execution of the day to day financial operations, including disbursement of expense claim, accurate and timely recording of transactions and implementation systematic filing and retrieval system of documents. Job Responsibilities: 1. Ensures the availability of appropriate amount in the checking/current account. 2. Makes payment/disbursement of expense claim two (2) days after receipt of the bill, if applicable. 3. Ensures that all checkbooks are properly kept inside the safety box after office hours. 4. Prepares financial documentation for all transactions and facilitate approval. 5. Prepares and submits accurate daily cash position report and keeps the supervisor informed about fund balance. 6. Implements a systematic filing and retrieval system of documents. 7. Maintains and updates cash advance logbook, advice time notices of overdue cash advance check books. 8. Accurate and timely recording of Petty Cash Fund Expenses and replenishment. 9. Ensures that the petty cash box is properly kept inside the safety box after office hours. 10. Ensure availability of transaction document such Invoice, etc. 11. Ensure the amount of cash in the Petty cash should not more allowed limit. 12. Timely cash request form Finance and Administration Officer. 13. Support Finance and Administration Officer and Procurement Personal in collecting and sorting all payment documents. 14. Close coordination with Procurement Personal, Finance and Administration Officer and Project Coordinator. Requirements: Education: Bachelors University Degree in Finance/Accounting or equivalent in a relevant field. Skill and Experiences: 1. Capable of checking amount of account and book keeping. 2. Proven track of timely payments of invoices/supplies. 3. Capable on safekeeping of check booklets. 4. Proven track of completeness of supporting documents and accuracy of computations. 5. Proven track of timely completeness of voucher signatories. 6. Capable with daily and periodic cash/petty cash report. 7. Computer literate, excel, word, etc. 2. Logistics & Procurement Assistant (code: LPA – Belu) – 1 post, based in Belu, NTT The post holder is responsible to ensure all Procurement and Logistic duties regarding save the children Procurement rules, such to fulfill, checking and determining the Procurement process from the Programs requirement, getting offer and bidding document until received the Materials needed. Ensure the function and availability of Office Operational stuff in related to the Equipment used and material needed. Job Responsibilities: 1. Compile list of requesting materials and equipments needed from all programs. Including Stationary, other office supplies and cargo delivery. 2. Provide Offer and Biddings Document. 3. Coordination with Finance and Administration Officer and Cashier. 4. Ensure the completeness of the procured Materials. 5. Ensure a functioning Asset Inventory System of the office. 6. Maintenance of store ledger, record keeping of office supplies and stationary items. 7. Conduct a regular Stock count. 8. Provide Report in regular basis regarding the Stock of materials, Documents of Procurement process, Inventory to the Finance and Administrator Officer. 9. Develop a simple Recording and Reporting tools and logbook for material and vehicle used, in terms of monitoring. 10. Support Finance and Administration officer in daily duties. 11. Other logistics tasks as requested by Finance and Administration Officer and District Coordinator. Requirements: Education: Bachelors University Degree in development studies or other related discipline. Skill and Experiences: 1. Capable Store keeping and record keeping knowledge. 2. Ability to work in a fast-paced, pressured environment. 3. Capable in making reasonable decision, Strong strategic and planning skills. 4. Capable of detail oriented. 5. High levels of self-motivation and initiative to start up new program components. 6. Ability to work effectively as part of a multi-cultural and multi-disciplinary team. 7. Good inter-personal skills. 8. Patience, loyalty and flexibility. 9. Computer literate, excel, word, etc. 10. Strong oral and written communication skills in both Bahasa Indonesia and English. Updated CV and application letter should be sent to Indonesia.Recruitment@savethechildren.org Please fill the “subject” column of the e-mails in this format: code of the position <…> - your name <…>. Closing date for application is 10 (ten) days after this advertisement or up to 17 August 2012 (Only short-listed candidates will be notified) All recruitment practices and procedures reflect Save the Children’s commitment to protecting children from abuse


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