Tuesday, August 7, 2012


PEACE CORPS INDONESIA POSITION ANNOUNCEMENT The United States Peace Corps program in Indonesia seeks qualified and motivated candidates for the following positions in SURABAYA. Position : Financial Specialist (Indonesian Citizen) Salary : Rp.136,615,067 Annual Closing date : August 18, 2012 Peace Corps Indonesia is a U.S. government agency partnering with the Government of Indonesia in the areas of technical cooperation and cultural understanding between the two countries. At present, Peace Corps brings volunteers from the United States to work at Indonesian schools to assist in the development of English language teaching and learning. Peace Corps office is located in Surabaya and unfortunately Peace Corps cannot provide any assistance with relocation to the area, temporary housing, or with costs for coming to Surabaya for an interview. Due to U.S. government regulations, the selected candidate will have to have a security background check before being able to start with Peace Corps. Statement of work general description Under the supervision of the Director of Management and Operations (DMO), the Financial Specialist manages accounting & financial operation through close coordination with other sections to support Post operations, responsible for financial management such as Post Annual Budget formulation (Post Operating Plan), performs Mid-Year review of Post Funds, manages Post financial spending plan during Year End process, performs various financial analyses to support senior officers and key staff in order to facilitate informed decision making, authorized Contracting Officer, designated as Alternate Class B Cashier, coordinates budget implementation for Trainee and Volunteer training events, monitoring and control, provides advice and counsel to Peace Corps staff members and Volunteers regarding financial matters. Coordinates work with the Administrative Assistant – Finance position which provides volunteer support, performs duties of Billing Officer. Performs all functions and tasks within internal control guidelines ensuring separation of duties and appropriate control of processes. Coordinates human resource management for local staff; manages recruitment process, documents hiring, coordinates post-acceptance tasks and documentation. Keeps abreast of local compensation plan. Coordinates with PC/Washington and various U.S. Embassy units. Serves as Acting Director of Management and Operations (DMO) during the USDH’s absence. Budgeting Duties * Coordinates and prepares cross-functional formulation of Peace Corps Annual Operating Budget * Prepares mid-year/periodic reviews/year-end budget review through in-depth financial analyses and cross-functional coordination; recommends reprogram of funds and development of unfunded requests. * Provides on-going budget evaluation and analysis and makes recommendations for effective budget management * Work with all office units in developing and tracking budgets and reviewing expenditures. * Assists in designing and developing project budgets Finance and Accounting Duties * Coordinates the Administrative Assistant-Finance and any Administrative Unit interns by providing training, guidance and oversight of financial and administrative tasks. * Position has delegated authority of financial and administrative approval at a level to be determined by the direct hire DMO; provides obligation and administrative approvals. Ensures appropriate internal control guidelines are in place and adhered to. * Approves or creates obligations, purchase requisitions, payment vouchers (cashier and non-cashier) and travel vouchers in compliance with internal control guidelines. * Manages all VICA functions in relation to Volunteer allowances, reimbursements, CIL payments, and regularly updates the database. * Supports PC/Washington requests for financial data and periodic obligation review reporting. * Serves as Alternate Cashier responsible for disbursement of funds in the absence of Cashier. * Performs various financial analyses as requested by DMO as a tool for decision making. * Reviews and proposes process improvement in the Financial and Administrative area. * Works closely with PC Washington and the US Embassy in the conduct of job duties. Human Resource Management Duties * Manages recruitment, advertising, statement of work, applicant and interview process, and post-hiring tasks including contracting and orientation. * Schedules all staff performance management tasks and documents per Peace Corps policy. * Oversees local staff benefits in accordance with Post practice and US Embassy practice. * Researches and provides advice to DMO on matters of Human Resources. * Ensures that background checks are completed and updated as required. * Assists DMO with maintaining files for local staff. Volunteer Support Duties * Provides general administrative and financial assistance to support Trainees/Volunteers. * Assists the DMO in conducting analysis of annual Volunteer surveys and makes recommendations for changes. * Conducts training sessions on administrative issues for Trainees and Volunteers periodically throughout the year. Contracting Officer · Authorized to execute, amend and terminate contracts, lease agreements, and other procurements as delegated from the Office of Contracts within the rules of the Peace Corps contracting handbook. At a minimum the delegation is $50,000; maximum $100,000. · Prepares all Personal Service Contracts for Post; manages the contracts and assists the DMO in maintaining the contracting files. * Negotiates and prepares all leases; manages the leases and maintains the lease files. * Negotiates and prepares all operational and training event contracts and agreements; manages the contracts and maintains the contracting files. Manages the receipt of goods and the schedule of payments on all contracts and agreements and initiates payment. Other * Trains new USDH and other relevant staff on financial and administrative processes at Post. * Provides support to the DMO and the Country Director (CD) as requested. Level of Effort Performs duties at assigned Post during a 40 hour work week. Will be required to travel on an overnight basis as needed to support PCVs. May be required to work outside of or in addition to normally scheduled hours to support PCVs and fulfill other post requirements. May participate in in-country or out-of-country trainings provided to PC staff. Work Experience Requirements and Qualifications Experience:At least 5 years of progressively responsible experience in accounting, finance and budgeting with significant knowledge in general business administration. Experience in government or private sector accounting including interpretation and use of financial data for informed decision-making and the efficient and optimal use of resources. Experience in financial management work that involved the preparation, justification, or management of an organization's budget. A minimum of 1 year of human resource management experience. Languages:Fluent in written and spoken Bahasa Indonesia and English. Knowledge, Skills, and Abilities: o Thorough knowledge of budgeting process – financial planning, implementation, monitoring and control. Human Resource management and knowledgeable in administrative best practice, internal controls and audit documentation. o Demonstrated ability to manage budgeting processes from budget creation to completion. o Ability to recommend solutions on financial, administrative and human resource issues. o Ability to work under time restraints and manage many projects. o Proficient in Microsoft Office computer applications. o Resourceful in researching matters on Federal and State Department regulations, Local labor law, Peace Corps Manual, Overseas Financial Management Handbook, Foreign Affairs Handbook and Foreign Affairs Manual prior to rendering recommendations to the DMO. o Ability to communicate verbally and in writing in clear and concise English. o Ability to contribute to the process improvements by assessing, analyzing and recommending solutions. o Effective coordination with Admin Staff, other PC units, key departments in U.S. Embassy, PC/W staff, and external parties in achieving specific objectives. o Must be able to obtain delegation of authority as a Contracting Officer and Alternate Cashier. o Must be able to pass and keep a background investigation clearance. o It may be necessary to travel to the US or to other countries for training. Education Requirements Bachelor’s degree in Accountancy, Business Administration or comparable degree. http://indoenesia.peacecorps.gov/


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