The Wildlife Conservation Society - Indonesia Program

The Wildlife Conservation Society - Indonesia Program (WCS-IP) is currently seeking for qualified candidates to fill the following vacancies: 1. Finance Officer (Bogor Office) Job Summary: The Finance Officer will report directly to the Finance Manager and will work closely with the Finance Assistants and Project Staff. The Finance Officer is responsible for maintaining financial and accounting services in order to meet the requirements of the organization. The Finance Officer and the Finance Manager is also responsible updating accounting records, preparing financial statements, maintaining cash control, monitoring accounts payable and receivable and ensuring adherence to policies and procedures to strengthen internal control. Responsibilities: . Update and maintain financial records for WCS-IP, including accurate record of expenditures, in line with WCS financial standards and under authority of the Finance Manager. . Ensure all payments are made in a timely manner and are supported by complete documentation, followed set procedures and is within the policies of the WCS-IP. . Complete, update and maintain financial report of sub grant of PNPM project. . Ensure that every payback (for phone, ticket, travel advance etc.) given to the Finance Department is written down in a detailed list (every single payback with explanation). Any payback is to be deposited into WCS's account immediately (the next time when going to the bank). . Responsible for preparing books adjusting journal entries as necessary. . Responsible for updating all cash flow statements (for all bank accounts of WCS) on a daily basis. . Safe keep any signed and unissued check and also all blank checks. Ensure that all undeposited cash received in the office is kept in the safe before close of business. . Prepares monthly bank reconciliation prior to closing of books. Advise the bank for errors and /or make any necessary adjusting entries as a result of the reconciliation process. . Coordinate with Finance and Admin Staff in the field to ensure timely submission of financial reports (soft and hard-copy). . Review project report, check and prepare Sun upload template. . Reconcile control accounts to the general ledger. . Assist the Finance Manager in preparation of monthly financial reports and advance request to WCS-NY. . Maintain a complete and orderly filing system for all finance documents. . Undertakes other tasks as deemed necessary in line with the goal of providing management support to the Country Office as assigned by the Finance Manager or Deputy Director. . Assist Finance Manager in completing audit both for internal and external audit. Qualifications: . Bachelor Degree in Accounting or Finance. . Minimum 3 years experience in a similar position with an NGO or INGO. . Knowledge in accounting and experience in computerized financial systems (Sun System, preferred). * Computer skills mandatory. Proficient in Microsoft Office Applications. . Interpersonal skills, solid programming, financial and organizational development skills; and excellent analytical and financial planning skills. . Strong analytical and interpretative problem solving skills. . Knowledge of the policies, regulations, reporting formats, and cultures of traditional donors, including AUSAID, UNESCO, USFWS, World Bank, Packard and others. * Able to multi-task, establish priorities and meet deadlines. . Good oral and written communication skills. English and Bahasa-Indonesia. . Concern for wildlife conservation & environmental issues is essential. 2. Finance Assistant (Bogor Office) Job Summary: The Finance Assistant reports directly to the Finance Manager with close coordination with the Finance Officer and Project Staff. The main responsibility of the Finance Assistant is to perform accounting and recordkeeping task for WCS-IP. Responsibilities: . Responsible for checking staff expense reports, staffs advance request, and vendor payment request. . Responsible for preparing vouchers for payments and receipts. . Responsible for ensuring complete and accurate documentation are attached to the vouchers prior to submission for review and approval. . Responsible for ensuring that receipts are collected upon payment to vendors. . Responsible for processing and monitoring accounts receivable and payable. . Manage petty cash for Head Office. Make sure that petty cash is replenished in a timely manner so that operation is not interrupted. . Maintain financial records for WCS-IP, including accurate record of expenditures, in line with WCS financial standards and under authority of the Finance Manager. . Maintain a complete and orderly filing system for all finance documents. . Undertakes other tasks as deemed necessary in line with the goal of providing management support to the Country Office as assigned by the Finance Manager. . Qualifications: . Bachelor Degree in Accounting or Finance or equivalent experience in a similar position with an NGO or INGO. * Computer skills mandatory. Proficient in Microsoft Office Applications. . Interpersonal skills, solid programming, financial and organizational development skills; and excellent analytical and financial planning skills. . Strong analytical and interpretative problem solving skills. . Knowledge of the policies, regulations, reporting formats, and cultures of traditional donors, including AUSAID, UNESCO, USFWS, World Bank, Packard and others. * Able to multi-task, establish priorities and meet deadlines. . Good oral and written communication skills. English and Bahasa-Indonesia. . Concern for wildlife conservation & environmental issues is essential. Apply by email to the Admin & HR Manager - WCS Indonesia Program at recruitment@wcsip.org. Your application should include a short covering letter, an up-to-date CV, expected salary, and three professional references. Deadline: 30 July 2012. No correspondence, only short-listed candidates will be notified.