Thursday, July 26, 2012

The Neglected Tropical Diseases (NTD) ENVISION

The Neglected Tropical Diseases (NTD) ENVISION is currently seeking for a qualified individual to fill the position of Finance and Operations Manager. Funded by the United States Agency for International Development (USAID)and implemented by the Research Triangle Institute (RTI), ENVISION is an integrated program aimed at eliminating or controlling five neglected tropical diseases (NTD): lymphatic filariasis, onchocerciasis, trachoma,schistosomiasis and soil-transmitted helminths. The Finance and Operations Manager for NTD project will (1) lead Finance and Operation team efforts for a timely and organized project implementation, (2) provide assistance in program management by serving as a coordinator of project implementation activities undertaken in various project offices, and (3) facilitate efficient project operations adherent to client's regulations and RTI policies and procedures. Duties and Responsibilities · Oversees project/office administrative, financial operations and processes, including logistics, procurement,administrative assistance and any other administrative functions required to implement the project. · Provides operations coordination with the Technical Advisors and Provincial Coordinators to support their program activities · Under the guidance of the SENIOR RESIDENT MANAGER, coordinates operations in NTD project offices, assuring efficiency and adherence to USAID regulations, RTI policies and procedures. · Reviews in detail subcontractor's invoices for allowability, reasonability, and applicability of expenses; tracks invoices against the subcontract budget and LOE. · Assists SENIOR RESIDENT MANAGER with planning of program activities and harmonizes project resources for their timely implementation. · Establishes and maintains robust tracking system for level of effort incurred for the project by local staff and consultants, as well as subcontractor's staff. Provides Level of Effort (LOE) estimates for approval requests of newly hired staff, measuring them against approved budget and LOE. · Insures compliance of administrative, financial, and procurement operations with corporate and client policies and procedures. · Working with the SENIOR RESIDENT MANAGER and existing management and administration staff, develops detailed project demobilization plans and serves as a facilitator of project close out activities. · Working with the SENIOR RESIDENT MANAGER and existing management and administration staff, undertakes actions to ensure that project documents retention practices are compliant with RTI policies and procedures; organizes documents destruction or shipment to storage as appropriate. · Travels to project sites as required by job duties and/or at requests of SENIOR RESIDENT MANAGER. Finance Management * Prepares monthly budget forecasts and requests for funds transfers in a timely manner and following RTI procedures * Verifies checks for signatures by authorized RTI signatories * Records monthly project accruals * Prepares monthly project financial reports and tracks expenditures vs. approved budget * Provides training of staff responsible for financial reporting in provincial offices and oversees their compliance with RTI policies and procedures · Reviews and ensures adherence to NTD and USAID administrative/financial compliance procedures for all expenditures. · Conducts other related duties that may be assigned by Sr. Finance and Operations Manager. Grants Management · In cooperation with NTD Senior Resident Managers and technical staff prepares RFAs for grant solicitation, organizes review of grant applications, their evaluation, and selection of grantees · Develops and signs Grant Negotiations Memorandums · Leads grantee pre-award surveys, involving other project staff as necessary · Prepares draft grant awards for signature of Chief of Party (within COP delegated signature authority) · Prepares grant modification documents to be signed by COP of ORC in the HO as necessary * Provides training for grantees on applicable rules and regulations,policies and procedures, guidelines for preparing financial reports · Coordinates monitoring of grants by project technical staff; ensures timely filing of monitoring reports * Conducts periodic grants site visits · Prepares grants implementation section for quarterly project progress reports; provides annual grant reports to RTI HO * Provides written and verbal feedback to grantees on their financial reports * Conducts grants close-out procedures upon grant termination * Provides periodic review of grant program implemented for the project by sub-recipient The Asia Foundation and provides feedback to the COP and sub-recipient as required Qualifications required: · Bachelor's Degree in Accounting · Minimum 10 years of relevant experience in the field of accounting, grants and operation management and implementation · Able to work under tight deadlines and managing priorities · High degree of adaptability to varied working environments and good interpersonal and teamwork skills · High standard of personal and professional integrity · Experience in administering USAID and RTI financial regulations, systems and procedures is desirable · Proficient in MS Excel and working knowledge of Quickbooks accounting software is preferable · Able to communicate in both native language and English (written and spoken) To apply please send your CV no later than July 29, 2012 to . Please write down the position in the subject line of your email. Interested parties should respond immediately. Only shortlisted candidates will be contacted. No phone and e-mail inquiries, please.


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