SUPPORTING OFFICER TO COUNTRY REPRESENTATIVE

The Italian Red Cross is looking for candidate to be based in Jakarta, Indonesia for the post of: SUPPORTING OFFICER TO COUNTRY REPRESENTATIVE (6 months Fixed Term Contract, possibility to be extended for 1 year) Programme Key tasks and responsibilities: 1. Technical liaison with Division, Bureau and Units of PMI NHQ and ensuring that all obligations with respect to the Italian Red Cross-PMI program agreement are adequately carried out; 2. Technical support to PMI chapters and branches in the implementation of program; 3. Technical support to Italian Red Cross in developing, testing and implementing program's monitoring and evaluation tools, including regular visit in coordination with PMI and other partners; 4. Participation in coordination meetings and workshops with external parties, including handling the organization of events and workshops as necessary; 5. Ensure effective information-sharing and good collaboration with local, national and international DM counterparts; 6. Produce accurate, regular and timely reports for the Italian Red Cross (weekly, monthly) and ensure that clear information about the program is regularly made available; 7. Provide support to Country Representative in document and correspondence preparation and follow-ups; 8. Assist the Program Team in the organization of events and workshop as necessary; 9. Handles minute-taking of meeting and reports; 10. Drafts and types correspondence, ensure interpreting and translation as needed; 11. Technical support for the development of project/program’s exit strategy, ensuring that the outputs of the project(s) are adequately sustained within the support from local Government; 12. Produce final reports that include appropriate archiving of all project/program’s documentation; 13. Perform other tasks as required by the program Logistics/Administrative Key tasks and responsibilities: 1. Responsible of the support service in administration, logistics and general affairs of Jakarta Office of Italian Red Cross; 2. Performs general office/secretarial duties autonomously; 3. Be responsible to record work expenses of Delegation by grouping bills, entering data in excel sheet, making photocopies before sending original bills, according to Italian Red Cross procedures; 4. In charge of all the purchase according to Italian Red Cross procedures; 5. Prepare price quotations in the market when requested; 6. Responsible of office supply / stationary; 7. Tickets and accommodation booking for Italian Red Cross employees; 8. Monitor the arrangement and expiry of VISA and KITAS of delegates. Coordinate accordingly with IFRC; 9. Maintain filing system of financial report from PMI; 10. Coach PMI’s finance staff at Pusat, Chapter and Branches level for all financial related issues, according to Italian Red Cross requirements; 11. Ensure that financial reports are submitted on time; 12. Ensure that fund requests of each project are submitted on time by PMI; 13. Check financial reports produced by PMI, and process them before sending them to Rome; 14. Check PMI’s bank account, keeping tracking table of transferred funds to PMI Pusat and to Chapters and Branches; 15. Closely monitor on the movement and remained balance of funds 16. Closely coordinate with Finance Staff PMI NHQ in order to get finance report on time; 17. Perform other tasks as required by the program 18. Travel to in country if required Qualification & Experience · Preferred University degree in relevant discipline (development management, management, etc) · The candidate is required to be mature, Patience, flexible, dedicated, efficient, articulate and systematic as well as possess a strong leadership · Work experience with the PMI approximately for 3 years is preferred · Experience in Program Management (Planning, Budgeting, Monitoring and Evaluation and Reporting) for 3 years is preferred · The candidate possesses basic financial accounting knowledge · Good communication skills (fluency in both oral and written English and Bahasa Indonesia are required) · Trustful person · Good knowledge of Microsoft (word, Excel, PowerPoint) · Experience in development work is required · The Candidate should be able to work in a team as well as on an individual basis Please submit your application letter addressing the above qualifications and experience with your curriculum vitae latest on 15th July 2012 to: arief.nazirwan@cri.it Please indicate on the subject heading: Application for SUPPORTING OFFICER TO COUNTRY REPRESENTATIVE Only short listed candidates will be notified.