Project Assistance

International Organization for Migration (IOM) Indonesia is looking for Project Assistant II (Information & Communications Technology Coordinator), according to the terms of reference below. Reference No : SVN/ID10/2012/036 Position Title : Project Assistant II (Information & Communications Technology Coordinator) Classification : General Service Staff, Grade 5 Project : Emergency Operations Centres (EOC) Duty Station : Jakarta, Indonesia Type & Duration of contract : Special All Inclusive Contract, 6 month (subject to the medical clearance) with possibility of extension General Function: Under the overall guidance of the Project Manager and the direct supervision of the Project Engineer, the successful candidate shall review and redesign, when necessary, current information and communications technology systems, hardware and software at existing Emergency Operations Centres (EOC) in Indonesia, and replicate to new EOCs, in the framework of a new Disaster Risk Reduction project to be implemented by IOM for East Indonesia. In particular, he/she will carry out the following specific tasks: 1. Participate in the review of the current information and communication technology system (ICT) installed in the previous EOCs in Indonesia, identify gaps and recommend improvements; it is envisaged that the ICT system shall be interoperable and compatible with the system being used by government and other members of the EOC operating platform for disaster management in the country; 2. Prepare new ICT designs whenever necessary for upgrading of the current ICT system and present to the EOC platform members for validation; 3. Participate in coordination meetings with the selected ICT supplier, national and local government authorities, UN, INGOs and local NGOs in order to discuss and validate all the components of the ICT solution; 4. Update the list/s of ICT equipment, verify new models and technology available in the market, specify technical requirements, including ancillary equipment for the two EOCs to be constructed; 5. Assist the IOM Logistics & Procurement Department in preparing purchase requests and orders and in the selection of suppliers and installers of ICT equipment, hardware and software; 6. Ensure that all ICT equipment is inspected, tested and complies with the required technical specifications, product warranties and contract agreements before delivery and installation; 7. In close coordination with ICT suppliers & installers and the Logistics & Procurement Department, define the regular and preventive maintenance requirements of ICT equipment and recommend scope of maintenance contract, terms and conditions with the supplier, in order to ensure good working conditions and readiness of ICT equipment at all times; 8. Prepare checklists of tests, methods and procedures in order to ensure quality control of the ICT installation and to guide the ICT Assistant in inspection and monitoring; 9. Assist in Supervising, guide and advice the ICT Assistant regarding best practices in implementing the ICT component of the programme in order to meet the desired goal. Monitor the installation of equipment in the sites whenever necessary; 10. In close coordination with the other members of the project team and ICT suppliers & installers, prepare training modules for the operation, care and maintenance of ICT equipment provided through the project; define technical training needs of EOC managers, coordinators and operators; 11. In coordination with the ICT suppliers & installers, prepare technical operation and maintenance manual for ICT equipment, to guide officers, staff and partners of EOC during its operation; 12. Conduct any other activity as maybe needed for the successful implementation of the ICT component, as required by the Project Engineer or Project Manager. Qualifications and Experience: a) Bachelor (S1) degree in the field of ICT, a minimum of five years practical experience in designing and installing ICT systems, programming, networking and maintenance; and b) experience working with international organizations, UN agencies and/or working with government officials would be a distinct advantage; Desirable Competencies : Technical: a) knowledge in radio communications systems, such as RF and amateur radios, high speed internet and satellite-based communications systems such as broadband global area network (BGAN), integrated services digital network (ISDN) and INMARSAT is an added advantage; and b) familiarity with Disaster Risk Reduction (DRR) programming in Indonesia. Behavioral: a) takes responsibility and manages constructive criticism; b) works effectively with clients and stakeholders; c) promotes continuous learning; communicates clearly, both spoken and written; d) takes initiative; e) proactively develops new ways to resolve problems and to improve existing systems; f) plans work, anticipates risks, and sets goals within area of responsibility; g) displays mastery of subject matter; h)contributes to a collegial team environment; i) creates a respectful office environment free of harassment and retaliation; j) displays awareness of relevant technological solutions; k) strong analytical skills and attention to detail; l) good work ethics and discipline; and m) willingness to travel and prepared to work under pressure. Languages: Thorough knowledge of English and Bahasa Indonesia required How to Apply Interested candidates are invited to send the application, with : a) Cover letter, clearly specify suitability and availability date, b) Complete the Personal History Form which can be downloaded at the following link : http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors). Please submit the application by email torecruitment-indonesia@iom.int indicating the reference code above as subject. The deadline for applications is 20 July 2012 Due to the expected volume of applications, only candidates under positive consideration will be notified.