Wednesday, July 18, 2012

Program Coordination

Caritas gets involved wherever people are faced with hardship and are unable to manage after an emergency or disaster without help from outside. The partnership and solidarity within the global Caritas movement make efficient support possible and enable the resources, skills and expertise of 162 national Caritas associations to be utilized effectively. Caritas Germany is looking for a Head of Office in Yogyakarta, with the overall responsibility for the program activities of Caritas Germany (CG) in Indonesia. Geographic focus areas are North Sumatra, Central Java and Flores. The measures adopted by Caritas Germany in Indonesia aim at consolidating and developing country programs in the fields of disability, drugs/HIV and disaster management. The Head of Office takes over the management of the country office Indonesia with office location in Yogyakarta and coordinates the personnel at the project sites Medan and Banda Aceh. All tasks of the Head of Office with regard to program control and representation will be carried out in close agreement with the headquarters of Caritas Germany in Freiburg, Germany. The main tasks are: Management * Overall supervision / coordination of the personnel (currently one expatriate senior technical advisor for the work with disabled persons and four local employees in Yogyakarta as well as two local employees in North Sumatra); * Planning and controlling of the allocated country budget, as well as controlling of financial administration and of the monthly financial reports; * Recruitment, introduction and instruction of local personnel if required. Program Coordination * Development of objectives, concepts and measures for the relief programs of CG in Indonesia in close cooperation with the headquarters of CG. Areas of special focus are drugs/HIV, disability, as well as emergency and disaster aid, including disaster risk reduction; * Assessment of project plans and project proposals of local partner organizations; assist partner organizations in the elaboration of proposals and cost plans; * Monitoring of ongoing projects in cooperation with the local and expatriate personnel; Regular project visits on site; * Assuring quality standards in the narrative and financial reporting of the partners in cooperation with the local personnel; * Ensuring extensive auditing of the financial reports submitted by the partners in cooperation with the local personnel and implementation of anti-corruption measures if required; * Advising and accompanying the Indonesian Caritas on national and diocesan level (currently: KARINA KWI, Caritas PSE Medan, KARINA KAS and Caritas Maumere) regarding the development of structures, program planning and implementation of projects; * Assisting in coordination and planning of the assignment of technical advisors, of audits and visits of personnel from the CG headquarter; * Continuous reporting to the CG headquarter through monthly reports, email correspondence and telephone calls; * Emergency aid at short notice in case of emergency in cooperation with local personnel and upon orders by and in CG headquarters. Representation * Representation vis-a-vis Indonesian institutions and public authorities, international and national NGOs and local partner organizations; * Cooperation with the local Church and members of the international Caritas network above all in the Asian Region; * Participating on committees and boards to coordinate relief measures in case of emergency * Media and public relations, interviews, accompanying journalists and other visitors * Cooperation with the local Church and members of the international Caritas network above all in the Asian Region; Requirements * Indonesian citizen * Significant experience in working with international NGOs in Indonesia * Significant management experience within an INGO setting in Indonesia * Commitment to the values of Christian faith-based organizations. Starting date for the position will be October 01st, 2012. Interested candidates should send their applications, in English only and consisting of a Cover Letter and CV, to: or or Deadline for applications is August 20th, 2012 or applications is August 20th, 2012


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