Program Officer - Data Base/co-assessor

WS Indonesia (www.cwsindonesia.or.id) is an international relief, development, and refugee assistance agency that has been operating in Indonesia for many years under an agreement with the Ministry of Social Affairs. CWS Indonesia is the field office of CWS, Inc., headquartered in New York. CWS assists the most vulnerable, regardless of their religion, race, ethnicity, or gender. CWS is implementing a UNHCR-funded program in Jakarta and Bogorthat assists refugees and asylum seekers to access basic services such as health care, and provides skills training and education programs. CWS is now looking to fill the following position: Program Officer - Data Base/co-assessor, Jakarta based – 1 person General Requirements: · Hold Bachelor Degree (S1), preferably in statistic, informatics management or related field. · Ability to work in a cultural and gender-sensitive manner, respecting diversity in its all forms, including religious minorities, socio-economic situation, sexual orientation and ethnicity, etc; · Minimum a year experience or relevant experience in data base or data management · Good communication in both spoken and written Bahasa Indonesia and English · Able to work independently with minimum supervision and to handle multi tasking jobs · Able to work in a team and work harmoniously in a multi-cultural environment · Experience working with INGO or International environment is beneficial Specific Requirements: · Having strong knowledge in database programs: MS Excel, MS Access or other related program: Visual Basic, FoxPro or MySQL is beneficial. · Able to manage data including data analysis and prepare data for management and staff. · Willing to prepare and provide the capacity building/training about data management for staff · Having knowledge in internet -based communication JOB SUMMARY: The Program Officer position is required to support CWS’ program in Jakarta & West Java-Cipayung. The Program Officer will report to Program Manager for all kinds of reporting and communication concerning the project. Knowledge and advice on progress and challenges found in the field will be required in areas related to program and database issues. The position also requires coordination/ communication with CWS Program’s staff as well as managerial, administration and documentation skills. Ability to be flexible in working with refugees and as part of team is essential. RESPONSIBILITY AND TASKS: 1. Implementation of CWS program in service area of Jakarta & West Java-Cipayung. · Organize the database of the implementation of PURE program as required including database management and coordination with other program officers. · Assist in providing counseling process. · Report to the relevant program staff of any information related to the refugees’ issues · Conduct needs assessment on Person of Concern (PoC), initial assessment, socioeconomic assessment and Best Interest Assessment (BIA), including re-assessment as requested by UNHCR. · Coordinate with UNHCR’s interpreter in providing translation during the assessment or interview session. · Facilitate the provision of assistance to the refugees in emergency cases (health services, accommodation, etc.) · Provide supports on every CWS’ activity and other occasions and assist in contacting the PoCs to attend CWS activity. · Facilitate the movement of Unaccompanied Minors (UAMs) from government or other facilities to CWS shelters/ centers when requested by UNHCR · Facilitate POC to immigration office on administration related issues if required. · Report any information related to the refugees’ issues and fill out recommendation on UNHCR form. 2. Manage database · Enter referral data of UNHCR’s Person of Concern (POC) into manageable data · Prepare and provide the data’s template forms and ensure all Senior/ Program officers submit the forms with a complete data. · Arrange to collect the soft/hard copy data from Senior/Program officers. · Manage data and produce information from the data collection. · Provide any requested data for Senior/Program officers and management. 3. Documentation and report writing. · Provide information and update database. · Ensure that all program documentation and reports are prepared and filed properly and provided in timely manner. · Provide reports on field visit/ cases of refugees. · Provide database report’s progress. 4. Monitoring, Evaluation and Reporting · Evaluate the program and refugees’ database report accordingly to the plans in collaboration with other Senior/Program Officers. 5. Internal communication and coordination · Communicate and coordinate with finance’s staff on financial issues of the projects. · Communicate and coordinate with other Senior/Program officers on programmatic issues. · Communicate and coordinate with administration staff on administration issues, such as coordination on vehicle’s requirement when traveling to project sites. 6. Others · Do other tasks related to the PURE project implementation as requested by the Program Manager. Applications should include a cover letter, reflecting motivation; a CV, Including two references; expected gross salary and contact number by 29th June 2012,. Please send applications in MS Word format (maximum 200KB) to caroline@cwsindonesia.or.id